When planning travel for someone else, personalized research and recommendations for the specific trip and traveler can help you create a great travel experience. This is also one of the most time-consuming parts of planning a trip. ChatGPT and similar AI-driven travel planning assistants can play a crucial role in streamlining the process of finding tailor-made options, and save you a lot of time on research. Here’s a step-by-step guide on how to create personalized travel business experiences with the help from AI chatbots like ChatGPT.
Learning to create great prompts is akin to honing your ability to ask the right questions—it leads to better, faster, and more useful answers, which is particularly crucial in the context of business travel planning where efficiency, accuracy, and adherence to budget and policy are key. The clearer the prompts, the better the output. By starting your prompt with the essentials, ChatGPT can help you cut through the noise to find better, more tailored recommendations, that will make planning and decision-making a breeze. Here are some examples:
Preferences
Start by providing the AI with as much information as possible about the traveler's preferences. For example, you could input, “I’m planning a business trip for a C-level executive who prefers staying in boutique hotels, follows a vegetarian diet, prefers to take public transport or walk to meetings, and enjoys evening runs.”
Budget
Specify the budget for different aspects of the trip, such as lodging, meals, and transportation. This helps the AI tailor options that are compliant with your budget, and saves you time browsing through endless options.
Policy
Incorporating your organization's travel policy into your prompts can significantly enhance the relevance and compliance of the suggestions you receive from ChatGPT. Start by integrating the key components of your company's travel policy into your request to ensure that the AI's recommendations align with your organizational standards and budgetary guidelines. For instance, you might say, “I need to organize a trip for a group of our sales team members attending a conference. According to our company's travel policy, they should stay in hotels rated 4 stars or above in [destination city], within a set budget limit of [amount] per night, utilize eco-friendly transport options where possible. Every traveler is entitled to daily meal allowances of [amount]. Can you suggest an itinerary that adheres to these guidelines?”